Privacy Policy | VRB Vorratsgesellschaften GmbH

Data protection VRB Vorratsgesellschaften GmbH

We appreciate your interest in our offer. With thisdata protection declaration we inform you about the type, scope and purpose of the dataon the website www.vrb-gmbh.de/and its subdomains (hereinafter referred to as the "Website") and in connection withour business activities as a provider of shelf companiesand your rights as a data subject.We thereby also fulfil our obligation under Art. 13 of theGeneral Data Protection Regulation (DSGVO).

Only the German version of this text is binding. The English text is only a non-binding translation.

I. Responsible person and contact details of the data protection officer

The responsible is

VRB Vorratsgesellschaften GmbH (hereinafter referred to as VRB)
Friedrichstraße 133,
10117 Berlin,
Germany

E-mail: info@vrb-gmbh.de
Telephone: 030-27907460
Fax: 030-27907470

II. Processing in our area of responsibility

1. When visiting the website

Purposes: In principle, you can use our website without providing any personal data, such as registration. However, some technical data is collected during use, which may indicate your identity as a natural person. When our website is visited, we store certain data in so-called log files. A log file consists, for example, of the browser type/version, operating system used, referrer URL, sub-websites that are accessed via an accessing system on our website, host name of the accessing computer and IP address, Internet service provider, date and time of the server request and the URL accessed.

Your IP address is processed while the connection is being established so that we can make our website available to you. The log files are stored to ensure the security and integrity of our systems, the technical administration of the network infrastructure and the statistical (usage) analysis and optimization of our website.

Recipient:

ALL-INKL.COM - Neue Medien Münnich, Hauptstraße 68, 02742 Friedersdorf
Intended use: Web hosting and e-mail dispatch.

Legal base: The processing of this data is based on Art. 6 para. 1 lit. f) DSGVO. Our legitimate interest here lies in the aforementioned purposes.

Storage period: Our log files are stored for 4 weeks and then deleted.

2. Use of our contact form or general contact by e-mail

Purposes: For questions of any kind, we offer you the opportunity to contact us via a form provided on the website or by e-mail. In the case of the contact form, it is necessary to provide a valid e-mail address and your first name and surname so that we know who sent the enquiry and can answer it. The provision of further contact options is voluntary.

If you so wish, we will use your contact details to call you back or to send you requested information material on the companies you have selected by e-mail.

If you wish to reserve a shelf company, we will use your details to prepare a corresponding reservation letter.

Recipient:

ALL-INKL.COM - Neue Medien Münnich, Hauptstraße 68, 02742 Friedersdorf
Intended use: Web hosting and e-mail dispatch.

Legal bases: If you make an enquiry regarding the acquisition of a shelf company, the processing is carried out on the basis of Art. 6 para. 1 lit. b) DSGVO. Otherwise, the data processing is carried out in response to your enquiry and is justified on the basis of our legitimate interests in responding to your enquiry in accordance with Art. 6 para. 1 sentence 1 lit. f DSGVO.

Storage period: We process the personal data collected by us for the use of the enquiry form for the above-mentioned purposes for the duration of our business and communication relationship as well as for a reasonable period beyond this with regard to the frequency of contact. If you wish to reserve a shelf company, your details will be used to register you as our customer in our system and to process your enquiry. If you contact us as a professional (e.g. lawyer, notary, tax consultant or legal adviser), your contact details will be stored in our database (see 4.).

3. Enquiry, reservation and implementation of a company acquisitions

Purposes: If you wish to acquire a shelf company, you can complete the relevant questionnaire to prepare for the sale or make a reservation using our online form. Together with the reservation documents, we send out questionnaires for the acquisition of the legal form and for the GWG audit.

If you send us completed questionnaires, we will process all the information you provide on the contact person/intermediary, authorised representative and notary in order to prepare the documents required for a sale and then send them to the persons involved. We process and document the money laundering information as part of our internal GWG audit. If we request further data on behalf of a bank that has been selected by the purchaser, we will make separate reference to the intended disclosure to the relevant bank.

Recipient:

The persons involved in the acquisition process
ALL-INKL.COM - Neue Medien Münnich, Hauptstraße 68, 02742 Friedersdorf
Intended use: Web hosting and e-mail dispatch.

Legal bases: The processing is carried out with regard to the data of the acquirer of the shelf company for the preparation and execution of the contract in accordance with Art. 6 para. 1 lit. b). With regard to the other persons involved, we process the data on the basis of our legitimate interest in carrying out the acquisition process (Art. 6 (1) (f) DSGVO).

Storage period: We process your data for the above-mentioned purposes for the duration of the acquisition of the company and subsequently for a further reasonable period in the event that we have to assert legal claims or defend ourselves against asserted legal claims.

4. Contact database and postal letters

Purposes: Our services are primarily aimed at professionals (lawyers, notaries, tax advisors and legal advisors). A trusting and lasting co-operation between our clients, contact persons, lawyers and ourselves is necessary in order to be able to offer our services in the interests of the clients.

We therefore maintain a contact database of professionals and other contact persons in order to be able to offer our returning clients the best possible service, to maintain contact and professional cooperation and to be able to enter into dialogue. In addition, if you are included in our contact database and have not objected, we will use the address to send you occasional letters by post.

We have collected the data in our database primarily in connection with business relationships or enquiries, but we have also obtained data ourselves from publicly accessible sources, such as the websites of the respective law firms. If you have any questions about the specific source from which your data record originates, please contact us directly.

Legal bases: This data is processed on the basis of our legitimate interests pursuant to Art. 6 para. 1 sentence 1 lit. f) DSGVO in customer and contact management.

Contradiction: You can object to being included in the contact database and to receiving letters by post. To do so, please contact one of our contact addresses listed below.

Storage period: We process your contact data for the above-mentioned purposes for the duration of our business and communication relationship as well as for a reasonable period of time beyond this with regard to the frequency of contact.

5. Legal storage periods

Purposes: We are legally obliged to retain certain documents. This applies in particular to tax and accounting-related documents (such as contracts, business letters, etc.), the documents used for the identification required under money laundering law and all documents relating to the formation of shelf companies in order to be able to prove the proper payment of the share capital in the event of insolvency, for example. This also means that personal data contained in the respective documents is also stored for this period.

Recipient:

Authorities or other bodies authorised to examine the documents.

Legal bases: This data is processed on the basis of the legal obligations arising from Section 147 AO and Section 257 HGB, Section 8 GWG, in each case in conjunction with Art. 6 para. 1 lit. c) DSGVO and on the basis of our legitimate interest in pursuing the stated purposes (Art. 6 para. 1 lit. f) DSGVO)).

Storage period: Depending on the type of document, we must retain tax and accounting documents for 6 or 10 years, starting at the end of the year in which the document was created. Documents relevant to money laundering law are kept for five years, starting at the end of the calendar year in which the business relationship ends. The formation documents of our companies are retained by us as long as the company exists and has not been deleted.

III. Provision of personalised functions, usage analysis for statistical and advertising purposes, cookies and consent management

We use technologies on our website to provide you with functions and to analyse your use of our website for statistical or advertising purposes.

When you use our website, information may also be stored on your end device for these purposes or information already stored on it may be retrieved, provided that you have given us your prior informed consent. Without consent, information will only be stored or stored information accessed if this is absolutely necessary for our offer and we cannot otherwise provide the service (§ 25 para. 2 TTDSG).

1. Granting and revoking consent

You can change your cookie settings here by clicking on the website information or by deselecting the purposes at any time with effect for the future.

2. Purposes

We have divided the processing and information storage / information access described below into different purposes.

Absolutely necessary
Statistics
Marketing

You can see below what information (cookies or other information; collectively referred to below as cookies) is specifically stored and how long these cookies remain stored on your end device. There you will also find the allocation of cookies to the above-mentioned processing purposes and providers used.

We use permanent and temporary cookies. Session cookies only remain on your device until you end your browser session. Persistent cookies remain stored on your device until they expire or are deleted.

a) Essential processing and information

Some of the processing and cookies are absolutely necessary so that we can provide you with our services (Section 25 (2) No. 2 TTDSG). You can find more information on the processing operations concerned above under II.

b) Statistics

Purposes: Web analysis is used to evaluate visitors to our online offering and may include behaviour, interests or demographic information about visitors, such as age or gender, in pseudonymous form. This enables us to recognise, for example, at what time our online offering or its functions or content are most frequently used. It also enables us to understand which areas require optimisation. In addition to web analysis, we can also use test procedures, e.g. to test and optimise different versions of our online offering or its components.

Categories of data:

Pseudonymised usage data (e.g. websites visited and elements used there and technical details, access times), meta/communication data (e.g. device information).
Interests
Demographic information
If users have consented to the collection of their location data, this can also be processed, depending on the provider.
The IP addresses of users are also stored. As far as possible, especially in connection with Google Analytics, we use an IP masking procedure (i.e. pseudonymisation by shortening the IP address).

Service providers used:

Google Analytics with the extension Google Ads, Google Ads Conversion-Tracking, Google Ads Remarketing and Google Tag Manager

Provider: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

Saved Cookies:

Name: _ga_
Domain: www.vrb-gmbh.de
Storage period: 1 Year

Matomo

Saved Cookies:

Name: _pk_ses.1.571a
Domain: www.vrb-gmbh.de
Storage period: For the duration of the session

Name: _pk_id.1.571a
Domain: www.vrb-gmbh.de
Storage period: 1 Year

Legal bases: The legal basis is your consent in accordance with § 25 Para. I S. 1, 2 TTDSG, Art.6 Para.1 S.1 lit. a) DSGVO.

Storage period: We store the data collected via Google Analytics for a period of 30 days. We store the data collected via Matomo for a period of 30 days.

c) Marketing

Purposes: We use various marketing technologies, in particular for remarketing and conversion tracking on our website. This allows us to present our users with adverts based on their interests. We analyse the interactions of users on our website and can therefore display targeted advertising to users on other websites or platforms even after they have visited our website. We also receive information from the respective platforms about the success of our advertising campaigns, which we in turn use to optimise our advertising measures.

Categories of data:

Pseudonymous usage data (e.g. websites visited and elements used there and technical details, access times), meta/communication data (e.g. device information).
Interests
Demographic information
If users have consented to the collection of their location data, this can also be processed, depending on the provider.

Service providers used:

Google Analytics with the extension Google Signals, Google Ads, Google Conversion-Tracking and Google Tag Manager

Provider: Google Ireland Limited (Registration Number: 368047 / VAT Number: IE6388047V), Gordon House, Barrow Street, Dublin 4, Ireland.

Third country transfers: Data may be transmitted by Google to recipients in third countries. Google has concluded standard contractual clauses with the respective recipients for these purposes, unless an appropriate level of protection exists on the basis of a Commission decision. You can access the standard contractual clauses here, here and here. The parent company of Google Ireland Limited, Google LLC, is also certified under the Data Privacy Framework, so that an adequate level of data protection is ensured for these transfers.

Data protection declaration:https://policies.google.com/privacy?hl=de

Saved Cookies:

Name: _ga_
Domain: www.vrb-gmbh.de
Storage period: 1 Year

Name: _ga
Domain: www.vrb-gmbh.de
Storage period: 1 Year

Name: _gcl_au
Domain: www.vrb-gmbh.de
Storage period: 3 Months

Microsoft Ads

Provider: Microsoft Ireland Operations Limited, The Atrium Building, Block B, Carmanhall Road, Sandyford Business Estate, Dublin 18 98052.

Third country transfers: Data may be transferred from Microsoft to recipients in third countries. Microsoft has concluded standard contractual clauses with the respective recipients for these purposes, unless an adequate level of protection exists on the basis of a Commission decision. You can access the standard contractual clauses here, here and here; the parent company of Microsoft Ireland Operations Limited is also certified, under the Data Privacy Framework, so that an adequate level of data protection is ensured in these cases.

Data protection declaration:https://privacy.microsoft.com/de-de/privacystatement

Saved Cookies:

Name: _uetsid
Domain: www.vrb-gmbh.de
Storage period: 1 Day

Name: _uetvid
Domain: www.vrb-gmbh.de
Storage period: 1 Year and 1 Month

Legal Bases: Art. 6 para. 1 a DSGVO with consent

Storage period: The data processed in Google Analytics is stored and processed by us for a period of 30 days. Otherwise, we do not store any personal data.

IV. General information on recipients and storage duration

Unless explicitly stated otherwise in this data protection notice, only persons within our company will have access to your personal data. Furthermore, these persons must be responsible for processing the requests and have appropriate access to the IT system. In addition to the explicitly mentioned bodies, we only use external service providers if we cannot or cannot reasonably provide services ourselves. Data will only be transferred to third countries if we inform you about the transfer of your data in this privacy policy.

We only process data for as long as is necessary for the respective purpose. If the data is then no longer processed for any other purpose, we generally delete it immediately.

V. Rights of data subjects

The DSGVO guarantees you certain rights that you can assert against us - provided the legal requirements are met.

Art. 15 DSGVO – Right to information of the data subject:
You have the right to obtain confirmation from us as to whether or not personal data concerning you is being processed, and, where that is the case, what personal data is being processed and, where that is the case, the details of the data processing.

Art. 16 DSGVO – Right to rectification:
You have the right to obtain from us without undue delay the rectification of inaccurate personal data concerning you. Taking into account the purposes of the processing, you also have the right to have incomplete personal data completed, including by means of providing a supplementary statement.

Art. 17 DSGVO – Right to cancellation:
You have the right to demand that we delete your personal data immediately.

Art. 18 DSGVO – Right to restriction of processing:
You have the right to demand that we restrict the processing of your personal data.

Art. 20 DSGVO – Right to data portability:
You have the right to receive the personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller without hindrance from us, or to have the data transmitted directly to another controller, where technically feasible, where the processing is based on consent or for the performance of a contract.

Art. 77 DSGVO in conjunction with Section 19 BDSG – Right to lodge a complaint with a supervisory authority:
You have the right to lodge a complaint at any time with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes applicable law.

In particular, objection and revocation of consent:

Art. 21 DSGVO – Right of objection:
You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on our legitimate interest or necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in us.

If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms. Or the processing by us serves the assertion, exercise or defence of legal claims.

If we process your personal data for direct marketing purposes, you have the right to object to this processing at any time. If you object to processing for direct marketing purposes, we will no longer process your personal data for these purposes.

You can raise an objection at any time with effect for the future via one of the contact addresses known to you.

Revocation of consent:
You can revoke your consent at any time with effect for the future via one of the contact addresses known to you.

VI. Obligation to provide data

You have no contractual or legal obligation to provide us with personal data. However, without the data you provide, we may not be able to offer you all of our services.

VII. Existence of automated decision-making (including profiling)

In the context of a visit to our website, you will at no time be subject to automated decision-making that would have a legal effect on you or could otherwise affect you when processing personal data.

VIII. Amendment of this data protection declaration

We will occasionally adapt and amend this data protection declaration. We will inform you of any changes by publishing the updated version here or by other appropriate means.

Version: November 2023